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Chance meetings, attendance at anything from a seminar to a testimonial dinner are all OK. You don't have to avoid fellow officials. There may be a fine line between gathering information and "voting". You can't vote via telephone or email, but you can certainly gather information.
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The issue would be, is there a quorum; e.g. 5 member board , 3 members constitutes a "meeting".
Sequential email with a quorum would also be a "meeting".
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You can't vote via telephone or email, but you can certainly gather information.
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Why not vote by phone! If the quorum is recognized, then it is a legal meeting with subsequent events, and triggers RTK requirements; e.g. minutes etc. and available to public under RTK.
"Gathering information" under a quorum would constitute a "meeting".
There is no universal legal requirement for allowing "speaking" at public meetings. Some meetings, like public hearings, do allow for speaking.